Yet another Spark Bits Weekly where I ask a panel of homeprenuers a blazing question about running and growing their businesses from home.
Today’s Q is:
Tell us about your workspace at home and how do keep your business endeavors organized?
Stephanie Watson from Barry Publishing says:
I’m very fortunate to have a dedicated office in my home. I have two file cabinets, two desks, a printer, two computers, a laptop, and from years of doing this, all the office paraphernalia one would expect plus two comfortable chairs and some bookcases. Since my husband helps me in my business one station is his and one is mine. I barely use the filing cabinet or the printer or other stuff anymore. I use Dropbox to keep all my files organized. I scan receipts to keep them in a file for tax purposes, which is practically the only reason the printer is used, and file warranty information in one of the file cabinets.
I use my office only for working. When I want to have fun and play around I go use my laptop in the living room on the couch. This gives me a nice feeling of separation, so that when I am off work, I am off work. Plus it keeps me from wasting time on social media. I use my laptop for work when I am away from the house, or sometimes, like now, when I’m writing something like this and need a change of pace after writing all day long. But mostly, I use my lap top for “off duty” stuff.
I have a desk that allows me to sit or stand. I read that sitting for more than 4 hours a day increases your chances of sudden and early death exponentially, so I had my husband build me a desk that enables me to stand while working. At first I thought it would be hard, but I find that I am actually more productive when I stand.
I have set working hours and days. I do work “over time” when needed, but mostly I try to limit that and get my work done within the parameters that I’ve set. I used to feel like I worked 24/7 and now I don’t. Sure, sometimes I work overtime and on my days off, but that only happens when I need to rearrange something or before and after going on vacation.
I’m very fortunate having this space and all the supplies and equipment that I need. Back when I first started, I had an office in the living room stuffed behind the couch. It was difficult, with the kids running through the room, watching TV and so forth, but it was all I had at the time.
One great thing is that today, working from home virtually means that I need very little paper or other supplies other than a computer, the Internet, and the right software since I now keep all files organized in my Dropbox, there’s not much to it. My expenses are low, and I run lean and mean.
Brenda Trott from Done4UMedia Marketing says:
After going through 3 computers in one year, I decided to store everything on the cloud. I use Evernote to capture things online or store them on my Google drive where I can grab them from my phone as well as any computer. I store things in folders based on the product I’m creating or the client I’m working with.
Although I have a home office, I often find myself working from my bedroom. The biggest fault is that it is easy to lose track of time, and I’ll send emails out at 3am. Once upon a time that didn’t matter, but now that smart phones are notifying people of emails, it becomes a problem when I wake someone up with my late night (or early morning) emails!
Working from home can offer many perks. For one, it offers the opportunity for flexibility, which is especially gratifying for people like me who value freedom. But with the perks also come disadvantages and one of those is maintaining an organized space for your business, which can be quite difficult when you have the distractions from your home life.
Working from home requires some thought especially when you are just starting out. A goal should be to create a working space that is suitable for you and works for both your personal and business life. For me, feeling physically comfortable when I’m working, noise control and keeping things organized are pretty important.
Although I do have an extra room with a desk, like Brenda, I find myself working out of my guest bedroom because my back and legs get tired from sitting for long periods and I also like to elevate my legs on the bed. I find that I tend to stay more productive in that position. I do bursts of exercise in between to keep my circulation flowing and mind clear. I’ve also considered getting a higher desk to work while standing like Stephanie discussed because of the negative health effects of sitting for long periods.
I also need complete silence to work effectively because I get highly distracted and lose my focus really quickly. It takes me much longer to get it back. Therefore, when I start to work, my husband knows that I’m in work mode and doesn’t overstep that boundary. Maintaining boundaries with your family is really important especially if you are sensitive to noise and distractions like I am. Having a chat with your family or even putting up a sign on your door or work area can help establish an understanding where after a while, you won’t even have to say or do anything.
In keeping things organized, I keep all of my business related things in one room and just bring my laptop with me when I move around in my home. The majority of my files are in digital format so most of the time my laptop will suffice. If I do work on my desk, it has to be completely bare. I can’t work in an area that is messy and cluttered. It doesn’t allow me to think clearly or creatively.
The key, I think, is to find a space that works for you and contributes to your sanity, health and productivity. From a psychological standpoint, structuring and finding a “place for business” in your home will separate your home life with your business endeavors. Assess your personality and find a home setup that will best contribute to your business success. Your home-based business workspace and the way you organize your biz endeavors is an expression of your personality. Try to create an environment where you will feel most empowered to do your best work and will enhance your productivity.
Have you assessed and reconsidered your home business workspace lately?